Last Updated: January 20, 2026
1. Introduction
Hello World Recruitment (“Company”, “we”, “our”, or “us”) is committed to protecting the privacy, confidentiality, and security of personal information collected through our recruitment services, website, communications, software systems, and business operations.
This Privacy Policy explains how we collect, use, disclose, process, store, retain, and protect personal information in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA), applicable provincial legislation, and applicable employment and recruitment laws.
By using our website, submitting information to us, applying for opportunities, or engaging with our services, individuals consent to the practices described in this Privacy Policy.
2. Information We Collect
We may collect personal information including, but not limited to:
Candidate Information:
• Full name
• Email address
• Telephone number
• Mailing address
• Resume/CV information
• Employment history
• Education and certifications
• Compensation and benefits information
• Interview notes and assessments
• Professional references
• LinkedIn or professional profile information
• Immigration or work authorization information
• Criminal background check information
• Financial or credit-related information where required by clients or applicable positions
Client Information:
• Business contact information
• Hiring requirements
• Billing information
• Communications related to recruitment mandates
Website Information:
• IP address
• Browser and device information
• Website analytics and usage data
• Cookies and tracking technologies
3. How We Use Personal Information
We may use personal information for purposes including:
• Assessing candidate qualifications
• Matching candidates with employment opportunities
• Presenting candidate profiles to clients and prospective employers
• Conducting recruitment and staffing activities
• Coordinating interviews
• Conducting reference checks and background checks where authorized
• Providing recruitment services to clients
• Communicating with candidates and clients
• Maintaining internal records
• Improving our services, systems, and website
• Complying with legal and regulatory obligations
4. Consent
By submitting personal information to Hello World Recruitment, individuals consent to the collection, use, storage, disclosure, and processing of their information for recruitment and employment-related purposes.
Where required by law or deemed appropriate, explicit consent will be obtained before:
• Conducting criminal background checks
• Conducting financial or credit checks
• Contacting references
• Sharing sensitive personal information with clients or third parties
Individuals may withdraw consent at any time, subject to legal, operational, or contractual limitations and reasonable notice.
5. Disclosure of Information
We may disclose personal information to:
• Prospective employers or clients
• Background screening providers
• Technology and software vendors
• Cloud-based service providers
• Legal or regulatory authorities where required by law
• Professional advisors, insurers, or service providers supporting our operations
We do not sell personal information to third parties.
Information is disclosed only where reasonably necessary for legitimate recruitment or business purposes.
6. International Storage and Processing
Personal information may be processed, stored, or accessed outside of Canada through third-party technology providers, cloud-based systems, recruitment platforms, software vendors, or service providers used in connection with our business operations.
As a result, personal information may become subject to the laws of foreign jurisdictions, including lawful access requirements by governments, courts, law enforcement agencies, or regulatory authorities in those jurisdictions.
By providing personal information to us, individuals acknowledge and consent to such international transfers, storage, and processing where reasonably necessary for recruitment and business operations.
7. Candidate Rights
Subject to applicable law, individuals may request:
• Access to personal information held by us
• Correction of inaccurate or incomplete information
• Withdrawal of consent to certain uses or disclosures
• Deletion of personal information where appropriate
• Information regarding how personal information has been used or disclosed
We may require verification of identity before responding to requests.
Requests may be submitted to our Privacy Officer using the contact information below.
8. Compliance with Employment and Recruitment Laws
Hello World Recruitment is committed to complying with applicable employment, recruitment, privacy, and hiring transparency laws, including applicable provisions of the Ontario Employment Standards Act, 2000 and related regulations regarding publicly advertised job postings.
Where applicable, job postings may include compensation disclosures, artificial intelligence usage disclosures, vacancy disclosures, and other information required by law.
9. Data Retention
We retain personal information only as long as reasonably necessary for:
• Recruitment purposes
• Legal or regulatory requirements
• Legitimate business needs
• Dispute resolution or enforcement purposes
Candidate profiles may remain in our systems for consideration for future opportunities unless a deletion request is received or retention is no longer appropriate.
When information is no longer required, it is securely destroyed, deleted, or anonymized.
10. Security Safeguards
We implement reasonable administrative, technical, physical, and organizational safeguards designed to protect personal information against unauthorized access, disclosure, loss, misuse, alteration, or destruction.
Access to sensitive information is restricted to authorized personnel with a legitimate business need.
While we take commercially reasonable measures to protect personal information, no method of electronic transmission, storage, or processing is completely secure.
11. Cookies and Website Tracking
Our website may use cookies, analytics tools, pixels, and similar technologies to improve website functionality, analyze traffic, and enhance user experience.
Third-party services such as analytics, advertising, recruiting, or communication platforms may also use cookies or tracking technologies.
Users may disable cookies through their browser settings, although certain website functionality may be affected.
12. Limitation of Liability
While Hello World Recruitment takes reasonable measures to protect personal information and maintain the security of its systems, we do not guarantee absolute security.
To the fullest extent permitted by applicable law, Hello World Recruitment disclaims liability for unauthorized access, loss, misuse, corruption, theft, or disclosure of personal information caused by circumstances beyond our reasonable control, including cyberattacks, service interruptions, third-party breaches, or unauthorized acts of external parties.
We are not responsible for the privacy practices, security, content, or operations of third-party websites, platforms, clients, employers, vendors, or service providers.
Individuals provide information to us at their own discretion and acknowledge that recruitment processes may involve the sharing of information with prospective employers, references, screening providers, and related third parties where consent has been provided or where otherwise permitted by law.
13. Indemnification
By using our website or submitting information to Hello World Recruitment, individuals agree not to misuse, improperly disclose, distribute, reproduce, or exploit confidential or personal information obtained through interactions with our services.
Individuals further agree to indemnify and hold harmless Hello World Recruitment, its directors, officers, employees, contractors, affiliates, and representatives from any claims, damages, liabilities, losses, costs, or expenses arising from:
• Breaches of this Privacy Policy
• Unauthorized use of the website or services
• Misuse or unlawful disclosure of confidential or personal information
• False, misleading, or inaccurate information submitted to the Company
• Violations of applicable laws or third-party rights
14. Accuracy of Information
Individuals are responsible for ensuring that information submitted to Hello World Recruitment is accurate, complete, and up to date.
Hello World Recruitment is not responsible for decisions made by clients, employers, screening providers, or third parties based on information provided by candidates, references, or external sources.
15. Third-Party Links
Our website may contain links to external websites or platforms. We are not responsible for the privacy practices, security, content, or operations of third-party websites or services.
16. Privacy Officer
Questions, concerns, requests, or complaints regarding this Privacy Policy or our privacy practices may be directed to:
Privacy Officer
Hello World Recruitment
Email: jeremy@helloworldrecruitment.ca
17. Updates to this Privacy Policy
We may update this Privacy Policy periodically to reflect changes in legal requirements, technology, business operations, or privacy practices.
The updated version will be posted on our website with the revised effective date.
18. Governing Law
This Privacy Policy and any matters relating to the collection, use, disclosure, storage, or protection of personal information by Hello World Recruitment shall be governed by and interpreted in accordance with the laws of the Province of Ontario and the applicable laws of Canada.
Any disputes arising in connection with this Privacy Policy shall be subject to the exclusive jurisdiction of the courts of Ontario, Canada.